Technical Paper: Final Project Plan

Especially for You Jewelers is a small jewelry company in a college  town. Over the last couple of years, it has experienced a tremendous  increase in its business. However, its financial performance has not  kept pace with its growth. The current system, which is partly manual  and partly automated, doesn’t track accounts receivables sufficiently,  and the company is finding it difficult to determine the reasons why the  receivables are so high. The company runs frequent specials to attract  customers but has no idea whether these efforts are profitable or if the  benefit—if there is one—comes from associated sales. Especially for You  Jewelers wants to increase repeat sales to its existing customers;  thus, it needs to develop a customer database. It also wants to install a  new direct sales and accounting system to help solve the outlined  problems.

The new direct sales and accounting system for  Especially for You Jewelers will be an important element in the growth  and success of the jewelry company. The direct sales portion must track  every sale, be able to link to the inventory system for cost data, and  provide a daily profit and loss report. The customer database must be  able to produce purchase histories to assist management in preparing  special mailings and special sales to existing customers. Detailed  credit balances and aged accounts for each customer would help to solve  the problem with the high balance of accounts receivables. Special  notice letters and credit history reports would help management reduce  accounts receivable.

Write a six to eight (6-8) page paper in which you:

  1. Suggest at least five (5) expected business benefits that Especially  for You Jewelers company might derive from a new system. Provide a  rationale for your suggestions.
  2. Propose at least five (5) system capabilities for the company. Provide a rationale for your proposals.
  3. Ascertain the three (3) possible scenarios in this new direct sales and accounting system.
  4. Using Microsoft Visio or an open source alternative such as Dia,  develop an activity diagram for each scenario that you have identified.  Note: The graphically depicted solution may not exceed one (1) page per  diagram. Provide a narrative that gives an overview of your diagram.
  5. Using Microsoft Visio or an open source alternative such as Dia,  complete a fully-developed use case description for each scenario  identified. Note: The graphically depicted solution may not exceed one  (1) page per diagram.
  6. Develop a system vision document for Especially for You Jewelers,  detailing the overall vision or plan for the new direct sales and  accounting system. A vision document generally contains:
    1. Introduction
    2. Business needs / requirements
    3. Product / solution overview
    4. Major features
    5. Scope and limitations
    6. Other needs
  7. Use at least three (3) quality resources outside of the suggested resources in this assignment. Note: Wikipedia and similar Websites do not qualify as quality resources.

The specific course learning outcomes associated with this assignment are:

  • Analyze techniques for requirements determination, collection, and organization.
  • Summarize effective communication techniques with various  organizational stakeholders to collect information using a variety of  techniques and to convey proposed solution characteristics to them.
  • Analyze and present methods to initiate, specify, and prioritize  information systems projects and determine various aspects of  feasibility of these projects.
  • Develop a solution to proposed business problem using structured systems analysis and design methods.
  • Use technology and information resources to research issues in advanced systems analysis and design.
  • Write clearly and concisely about advanced systems analysis and  design using proper writing mechanics and technical style conventions.
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